Policies

Terms & Conditions

FOR INFORMATION ONLY

TERMS MAY VARY AT THE TIME OF ANY PARTICULAR AWARD

  1. The Trustees of the Foundation make the grant for the charitable purposes as set out in the letter of application, or as agreed and sometimes modified by the Foundation.
  2. The Foundation’s grants are either one-off payments or grants spread over a period of years. Both types of grant are often paid at six-monthly intervals. As grants are dependent upon the Foundation’s future income, any grant after an initial payment is subject to annual review of its performance. In any case, where a grant equals or exceeds £25,000 and is paid by instalments in more than one year, the grant’s performance will be reviewed annually.
  3. Organisations are required to acknowledge in writing receipt of payments and their agreement to the Terms & Conditions of the grant.
  4. Organisations should keep proper and up-to-date records showing how the grant is being used. Relevant financial records and progress reports should be available to the Foundation for inspection at short notice. After the initial payment of a periodic grant, or where a one-off grant is made in more than one payment, organisations are required to complete the Foundation’s Grant Progress Report before a further instalment can be paid. Where reports are overdue by six months or more, the Foundation reserves the right to cancel or reclaim the grant on review. 
  5. The Grant Progress Report must be accompanied at least once a year by up-to-date signed, audited or independently examined accounts or such accounts as are required by the Charities Act or Charities (Accounts and Reports) Regulations. Organisations should acknowledge the support of the Foundation in their Accounts and Annual Report. It is expected that a Foundation grant will be listed in Accounts under the heading Unrestricted or Restricted as appropriate.
  6. Where the grant is a contribution towards part or all of the cost of new staff, before payment begins the Foundation requires:
      A job description.
      Confirmation that the post has been filled.
      A starting date.
      The name and brief career details of the person filling the post.
  7. When relevant, capital grants will only be paid following written confirmation of the starting date of the work and/or the order of the supplies/equipment.
  8. Grants not taken up within two years of the date on which they are offered will normally be cancelled after review. The Foundation reserves the right to reclaim any grants or parts of a grant that have not been used for the purposes for which given. Organisations will be expected to repay grants if it is believed that they have acted fraudulently or negligently or are dissolved, wound up, disbanded, go into insolvent liquidation or otherwise cease to operate.
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